The conference is hosted by Simmons & Simmons International Law Firm.
Address: CityPoint, 1 Ropemaker St, London EC2Y 9SS

Speakers and panellists will be presenting in person.

The conference will be organised in English. Non-English speakers presenting in person will be able to bring along an interpreter and present in a consecutive format.

Access to the conference sessions as well as a web application is provided exclusively to registered participants.

The exact time of each presentation will be confirmed in the final agenda. Corporate presentations should be aimed for 10 – 15 minutes or about 10-20 PowerPoint slides.  Keynote and speaker presentations should not exceed 20 minutes or about 15-30 slides.

For your upcoming panel discussion, the moderator needs to contact all panellists before the event to pre-agree on discussion topics and questions. During the event, the moderator will invite panellists to answer questions in the pre-agreed order and will handle questions from the audience and remote viewers.

The moderator’s job is to encourage the panellists to give great performances, to keep the discussion engaging and to avoid a predictable speaking order. Instead, they can mix up the order or use other techniques to keep the audience interested.

We will allocate some time for answering questions from the audience at the end of each session, panel discussion, or keynote. In-person attendees can ask questions using rowing microphones, while remote viewers can send questions to individual presenters or the whole panel via online chat. The moderators will pre-view all chat questions and ask presenters to answer the most relevant and interesting ones during a live debate or Q&A time. Additionally, all participants can send questions to presenters before, during, and after the event using the contact form published in the online profile of presenters. Legitimate questions will be forwarded to presenters via email by the organisers.

If you plan to use slides during your presentation, please note that they must be submitted before the event to allow time for discussion with the conference moderator/s and testing on our Audio-Visual systems. All submitted slides will be preloaded on our PCs and ready for your presentation. During the actual presentation, speakers who will be physically present may demonstrate their slides using a clicker while standing at the lectern or seated at the head table. Our technician can also change slides on your prompt. The slides can be presented with built-in videos, animations, and sound.

We would prefer that you were presenting using our system as connecting your laptop or device could take time and potentially disrupt the set-up of presentation equipment. If the use of your device is essential for your presentation, we will need to test it before the event. Please contact us at least 5 working before the event to plan the test.

We will be video-recording all presentations and panel discussions. ns. Once the videos are edited, they will be published online with the slides and other materials, and they will be available to all registered participants via their accounts on the conference website.

Professional photographer or videographer who will be taking photos of presenting speakers, panel discussions, audience questions, and networking events. The photographer will limit the use of flash to a bare minimum and will do their best not to distract the audience from the conference. The photos will be edited and published in low resolution on the conference website, and high-resolution photos can be provided on request after the event.

The materials will be provided free of charge to all registered participants through their accounts on or after 16 December 2024. The conference materials will include presentation slides (in PDF format), video recordings of the conference sessions, and photos of the event.

The conference will be organised in a physical format. If you are not able to attend in-person, please feel free to pre-order access to the conference materials.

Speakers are expected to present in person. An exception may apply to speakers who are not able to attend personally and cannot find a substitute.

If a speaker is not able to travel to present in person, the programming committee might allow them to play the video recording of the presentation during the Conference.

A substitute speaker is expected to submit the speaker application form.

If you’re representing a sponsor or have booked a corporate presentation, kindly refer to your agreement to determine the number of admission tickets available for sharing with your guests.

You can enhance your participation in the event with the conference web application which includes many features.

Your Personal Profile

Create your speaker profile adding a photo, position, bio, interests, social media links and offers to other participants.

Meet other participants

Access the list of the event participants

Search for specific people using keywords (position, education, interests, etc.)

Shortlist the people you want to meet by adding them to your favourites list

Send a message offering to schedule a meeting before, during or after the event.

Schedule, reschedule, or cancel meetings with other participants with the option to select time, physical place, or virtual meeting room.

All messages and meeting requests are sent in-app via push notifications and copied to your registered email.

Agenda and speakers

Access the latest version of the event agenda

Review speaker profiles and presentation briefs

Plan participation in the selected events by adding them to your calendar

Ask questions to speakers and moderators via private chat

Participants can meet in the foyer or networking/coffee room adjusted to the main conference hall. No pre-booking is required.

A private meeting room will be used for organising meetings with investors and national delegations attending the conference. Pre-booking is required. For further information please contact MINEX Eurasia organisers before the event.

Participants will be able to network during coffee breaks, lunch and drinks reception organised at the end of the event.

A conference website can be a powerful way to generate buzz about your presentation, answer commonly asked questions, and boost attendance.

Speakers and panellists can publish information about their presentations on the conference website, which will be added to the news section on the homepage of the website and shared via social media platforms. To create and publish the post, instructions will be sent to you with the confirmation of your presentation.

After the event, we can provide on-request video recordings of the presentations and panel discussions which, after receiving approval from other participants, can be shared on social media and other information platforms.

As the event approaches, we will furnish you with a customised web banner that showcases your presentation at the conference. You are welcome to share the banner on your social media accounts, along with the details about your presentation and the conference synopsis. It’s important to keep in mind that video recordings and presentation materials will only be accessible to registered participants after the conference. All materials are protected by copyright, and prior written consent is mandatory for sharing or publishing them in any format. To request distribution permissions, please use the contact forms located in speaker profiles.

You can print several copies of your presentation slides and leave them with the MINEX Eurasia welcome desk on the day of the conference. If you have booked a corporate presentation or represent a company that is sponsoring the event, please refer to the terms of the agreement regarding what materials you can distribute and where.

We don’t have deep pockets and don’t have other financial sources (e.g. gold mine or two 😊). It costs a lot of money to organise events. The Forum is mostly funded by fees from commercial profit-driven organisations. We consider it fair to expect that companies presenting their projects, services or products should pay the “advertising” fee in addition to the Forum admission fees.  Speakers presenting non-commercial talk on behalf of profit-driven organisations are charged admission fees only.

Unless agreed otherwise or in cases when speakers are representing on behalf of a sponsor or a partner of the Forum, they are expected to pay an admission fee to attend the Forum and other sessions (they are not presenting on), as well as lunches and networking events.

The MIEX Forum Secretariat cannot reimburse travel, accommodation or other expenses incurred by speakers or panelists.